Adjudicators and Adjudication

We’re really proud of the guest music educators that adjudicate your groups each year.  Because Forum Festivals was founded by music educators, the individuals who “judge” your ensembles are very important to us and should be important to you and your students.

Adjudicators are selected based on several key criteria:

  1. Experience
    Members of our adjudication team possess a solid history of successful music programs. Many have college-level experience, but they worked their way up through younger grades to the college level.  They know what it’s like to walk in the shoes of a middle school or high school director.
  2. Attitude.
    Forum Music Festivals is a supportive festival company.  Judges are required to provide constructive feedback.   If an adjudicator feels something isn’t right, he or she should tell the director how to fix the problem.  Being positive and affirming is key!  We are trying to encourage young musicians, not discourage their efforts.
  3. Written and digital recordings.
    Judges should write comments that reflect the major points made on the digital recording. Recordings are used in the classroom as a teaching tools, so comments should address both the director AND the students.
  4. National music standards.
    Adjudication is based on national music standards, but adjudicators want to know about unusual circumstances, disadvantages, or situations that can shape your performance.  For example, does your class meet daily or once or twice per week?  Is your program in a “building” year with fewer returning than new students?  Are there funds for an accompanist or to purchase music scores & instruments, or to finance instrument repair?  Have significant changes occurred with directors or students? The ensemble is still adjudicated according to proper standards for their grade and age, but knowing your situation allows the adjudicator to offer ideas based on your group’s budget or needs.
  5. Collaboration.
    Adjudicators on our festival team confer with each other to provide the best feedback designed for your group’s growth.  By collaborating, they select students or sections from each ensemble for the Outstanding Musicianship Award. The judges select these students as beneficiaries of an unbiased assessment based on the performance itself.  Directors usually appreciate having this role shifted to the judges.

Our goal is to partner with you to provide a little inspired motivation to keep kids in music!  And we’re inspired by the professionals who not only learned something along their own musical journey, but also wish to share their expertise and encouragement with young music students and directors.

Do I Need a Travel Planner?

Well, the obvious answer is YES! 

Sure, you can book a bus and book a hotel.  And you can think of things for your students to do, to eat, to learn.  But don’t discount what a travel planner has to offer your group:  on-the-ground experience, safety concerns, and financial security.

Do what you do best: teach music! Booster parents can be useful, but they come and go.  Establishing a relationship with a trusted travel planner lightens the load for you, both time-wise and stress-wise.  Working with someone who knows your school community, understands your travel history, and can design a trip that excites your students to learn is simply invaluable.

Get real about your personal time limitations.  While you’re researching hotels and charter bus companies, you aren’t prepping for or teaching your classes,  rehearsing for your concerts, returning phone calls and emails, repairing instruments on-the-fly, selecting music, or any of the myriad number of other details you’re required to do.   To plan a successful trip, you must devote some serious time to planning and implementing trip details.  A travel planner manages those details with experience and expertise.   Connected with many contacts in the travel industry, we get results for competitive hotel rates, insider tips for attractions, and pricing discounts that reflect the business that we generate.   Just as you wouldn’t ask someone who can sing “Happy Birthday” at a birthday party to teach students to sing or play an instrument, you wouldn’t expect a music teacher to replace a travel professional whose career is devoted to organizing student group trips.

How does a travel planner ensure that my trip will be as safe as possible? We regularly inspect hotels and attractions, so we can steer groups away from problematic accommodations and activities. Our standards for hotels means you can count on a clean, secure, and comfortable night’s sleep. Our itineraries are designed to comply with laws regarding driver’s hours of service.  We’ve developed relationships with motor coach companies whose focus is safety.    24/7 phone support is always available, if emergencies arise.  Our goal is to continually meet and exceed professional standards and offer the best service possible for student groups.

First things first, right?  The basics are important, but a travel planner focuses on more than the basics.  Logistics, transportation timelines (how long does it take to get from A to B?), budgetary concerns (what can we do within our budget), suggestions for group meals (meal vouchers, student-friendly restaurants, hotels with complimentary evening socials, breakfast options, etc.), suggestions for performing, suggestions for curriculum-led activities – all are part and parcel of overseeing an itinerary that allows your group to enjoy a fantastic trip of a lifetime.

Professional memberships do count! The pre-eminent organization that promotes safe, professional student travel is SYTA –Student Youth Travel Association.  In order to join, tour operators must agree to follow a code of ethics that includes honesty and integrity, truth in advertising, commitment to satisfaction, professional conduct, and compliance with the law.  In addition, several states require tour operators to register and be certified as sellers of travel.  There are financial requirements that must be met.  We are also proud to be members of Nafme (National Association for Music Education), the String Industry Council of ASTA (American String Teachers Association), and ACDA (American Choral Directors Association).   All of these organizations promote and encourage business partnerships that advance music education including a learning environment where travel plays a part.

You need a logistics-expert that strikes a balance between the needs of your group, stays within your budget, and provides support from the first phone call to the end of the trip.  You need a travel planner that incorporates fun AND education.  You need a travel planner who is dedicated to delivering a smooth and worry-free trip. So, do you need a travel planner?  The answer is a resounding YES!  And we want to help you plan a trip of a lifetime!

Great Cities to Explore with Students (Series #3) – Outside and Beyond San Francisco Bay Area

Head one hour north, south, or east of the City by the Bay, and you’ll find destinations with fascinating student attractions.  San Jose, Santa Cruz, and Santa Clara, home to Silicon Valley attractions, are easily reachable south of San Francisco.  Heading north to Sonoma County, you’ll find Santa Rosa, Muir Valley, and beyond where student visitors find some unique and amazing attractions.  And on the yonder side of the Bay (and north) you’ll discover another excellent theme park and other educational options.  Check out these possibilities…

  • Visit California’s Great America, one of Northern California’s most treasured theme parks, for a day of shows and thrill rides. Educational days (Math/Science/Physics) are offered on closed-to-the-public days, but our groups are welcome to join in. Student groups can also perform in the park.  For more scoop, email us at office@forummusicfestivals.com.
  • Discover the much talked-about Winchester Mystery House in San Jose. Built by rifle heiress, Sarah Winchester, it is endlessly fascinating to student groups for both its beauty as well as its mysterious curiosities.
  • The Tech Museum of Innovation in downtown San Jose is an intriguing, budget-friendly museum showcasing exhibits, workshops, and experiences to inspire even the most serious future innovator. Incorporating hands-on vibe, the museum includes an IMAX theatre, exhibits in biotechnology, cyber safety, robotics, health care, and so much more!
  • The Symphony Silicon Valley offers classic programs with a professional symphony orchestra composed of musicians who are recognized as among the best in the Bay Area.
  • Santa Cruz Beach Boardwalk, one of the last great seaside amusement parks, treasures its amazing history since its opening in 1907. Two of its rides are designated National Historic Landmarks.  About 1 1/2 hours south of San Francisco, the park includes boardwalk food delights; indoor arcades, a 2-story miniature golf course, as well as thrill rides. It lies on a pristine span of beach along the Monterey Bay National Marine Sanctuary.
  • Six Flags Discovery Kingdom, located in Vallejo (north of San Francisco), boasts thrill rides, family rides, animal attractions, and entertainment. Six Flags also welcomes student entertainers who want to perform in the park.
  • Chabot Space & Science Center, located in East Bay’s Oakland, was founded as an observatory in 1883, but now includes interactive exhibits, workshops, plus Planetarium shows that explore the mysteries of space as well as the equally mysterious planet Earth. The museum stands as a leading center for informal science education.
  • Charles M. Schulz Museum and Research Center – Who doesn’t know Charlie Brown? Visit his understated creator’s museum to learn about the man behind Snoopy, Charlie Brown, Linus, and the rest of the gang.   School tours are available along with hands-on cartooning classes, viewing collections, and workshops of many topics of interest. The museum resides in Sonoma County in the City of Santa Rosa, about 1 ½ hour north of San Francisco.
  • Muir Woods National Monument is an old grove redwood forest located in Mill Valley. Though parking is quite restricted, tour companies do bring groups to Muir Woods.    With 6 miles of trails including a ½ hour loop, a 1 hour loop, and a 1 ½ hour loop, Muir Woods also offers educational programs as well as a short program with a park ranger.  Because there’s no cell service or WiFi at Muir Woods, there’s a chance your students will encounter nature with no distraction.

Possibilities abound for customizing a trip that appeals to both your group’s interests and budget.   Linking one or more of these options along with a day in the City offers your students a great mix of adventure, education, and culture.  We’re here to suggest some great options for your next itinerary.  Email us at office@forummusicfestivals.com.

Read Great Cities to Explore with Students (Series #1) – Los Angeles.

Read Great Cities to Explore with Students (Series #2) – San Francisco.

Explaining Copyright

If you have performed with us in the past, you know that original conductor’s scores are required for the adjudicators.  Following your performance, the scores are immediately returned to you.  As artists and educators, you should know and understand why original music is necessary at festival.

Respecting creativity is at the center of copyright law.  Music educators are obligated to follow US copyright laws, but they also have the opportunity to teach students about what intellectual property means.  Students can learn about copyright by understanding how creative people make a living and what it means when their own creative work is respected and recognized.   Kids tend to appreciate fairness, perhaps more than many adults.  Copyright doesn’t just extend to the music industry, but the broader creative community can include literature, art, legal documents, technology, and so much more!  Suggested lesson plans can be found at www.nafme.org/my-classroom/copyright/.

NAfME explains on their website at some great depth the ins and outs of copyright owner’s rights and how this impacts music educators.  (www.nafme.org/my-classroom/use-by-educators/.)

Reproducing music scores is expressly prohibited in the following circumstances:

  1. Copying to avoid purchasing.
  2. Copying music for any performance (emergency exceptions may apply)
  3. Copying without including a copyright notice
  4. Copying to create compilations
  5. Copying materials meant to be consumable – (workbooks, answer sheets, tests).

We are often asked about music that is out of print.  Copying out of print works is not permissible without a letter from the publisher.   You can find a sample form on the NAfME website that you can use to request permission to reproduce the piece for the group’s usage.  www.nafme.org/wp-content/files/2014/05/AppendixE1-pdf

Do yourself and your program a favor – take a moment to educate yourself about copyright law.  NAfME (National Association for Music Education) as well as the government site – www.copyright.gov are two places to start.   ASCAP also has extensive information on copyright.

As an educator AND a musician, you’re providing a good example by recognizing both the spirit and the letter of the law.  And teaching your students to do the same encourages them to be aware of the value of creative endeavor – their own and others.

Great Cities to Explore with Students (Series #2) – San Francisco

Without a doubt, San Francisco is one of the world’s most beautiful and interesting cities. Attractions, food, and student activities flourish in an atmosphere rich in abundant cultures and traditions.

Among the most desired cities for student travelers to explore, it’s not difficult to fill your itinerary with interesting and educational pursuits. Discover what each of the city’s unique neighborhoods and districts offer.

Fisherman’s Wharf – just the name is so renowned that you don’t even need to identify the city. Souvenir shops, delicious chowder served in sourdough bowls, harbor cruises, and don’t forget sea lions – all enjoyed as part of this wonderful waterfront attraction.

  • Pier 39 features include dining, entertainment, shopping, plus a picture-postcard backdrop of the skyline. Bubba Gump’s, Hard Rock Café, and more group-friendly restaurants are located here.
  • Alcatraz started out as the first lighthouse on the Pacific Coast. It became a federal prison for the infamous and notorious in 1934. Self-guided tours available. Night-time tours book quickly. Operated by the National Park Service, Forum Festivals is a valued partner tour operator.

Chinatown – San Francisco’s Chinatown is the oldest and one of the largest in the United States. The 24 blocks of this incredibly culturally-rich district is best explored on foot. “Dragon’s Gate,” the entrance to Chinatown, sits at Grant Avenue and Bush Street. Unique shopping, a Fortune Cookie Factory (tours available) plus incredible cuisine awaits the traveler. Talk to us about booking an authentic Chinese meal in a group-friendly restaurant in this don’t-miss neighborhood.

North Beach – Just as Chinatown is a city within a city, so is North Beach. San Francisco’s beloved Little Italy features delicious Italian cuisine, gelato, pizza (that’s Italian, right?).

  • Nearby Coit Tower offers stunning 360 views of the City and a chance to see the restored murals painted by a group of 26 Depression-era muralists The artists were hired by the Public Works of Art Project (pre-cursor to WPA) to represent the San Francisco life of that day.

The Golden Gate Park – Miles of beautiful green lawns, thousands of flowers, and many great experiences await. Included in this 1,017 acre park are museums, gardens, windmills, and, yes, buffalo.

  • The de Young Museum features an amazing permanent collection of American art, plus exhibits of modern art, textiles, photography as well as a ninth-floor Observation Level with breath-taking City and Ocean views.
  • California Academy of Sciences include an aquarium, a planetarium, and natural history museum under one roof. A 4-story living rainforest and fascinating planetarium shows make this a popular destination for student travelers. Tours available.
  • The Park includes many other experiences and attractions including:
    • Spreckels Lake or Stow Lake
    • Dutch and Murphy Windmills (February or March is tulip time)
    • Buffalo Paddock (Yep – real buffalo live here)
    • the National AIDS Memorial Grove
    • San Francisco Botanical Garden, the Japanese Tea Garden, and the Conservatory of Flowers
    • Music Concourse – Located in the center of the museum area, there are free performances on Sundays from April through October.

Music! Music! Music! – No question that San Francisco and surroundings offer music students opportunities to enjoy and perform!

  • San Francisco Symphony – With a distinguished standard of excellence, the San Francisco Symphony offers an impressive array of prestigious conductors and artists, including current music director, Michael Tilson Thomas. Committed to music education, the Symphony offers family-friendly concerts and welcomes student groups throughout their season.
  • SF Jazz Center offers school day concerts with curriculum to connect students to jazz. Classes, performance opportunities, and more reinforce their commitment to jazz education.
  • San Francisco Conservatory of Music – Just a 3-minute walk from Davies Hall, the SFCM offers a full calendar of musical events and pre-arranged campus tours.
  • Singing in San Francisco – The City is full of so many options for choirs and singers. Check many of them out at www.singinginharmony.org/sanfrancisco

Other Points of Interest:

  • Golden Gate Bridge – Can a trip to San Francisco be complete without seeing the magnificent Golden Gate Bridge? Built in 1937, it was considered the “bridge that couldn’t be built.” Famously rising through the legendary San Francisco Fog, the best way for a group to experience the bridge is on a bus. Parking is very limited, but there’s a welcome center, outdoor exhibits, free walking tours twice-weekly (Thursdays and Sundays).
  • Grace Cathedral – Located in historic Nob Hill, Grace Cathedral is renowned for works by Jan Henryk De Rosen, as well as two labyrinths, stained glass windows, and the historic Cathedral Choir of Men and Boys. (Their 10:15 AM Sunday rehearsals are open to visitors). Student choirs are welcomed in a “Singing for Pleasure” program – contact us for guidelines.
  • The Embarcadero/Financial District –The Ferry Building houses a public area with a food hall, restaurants, and a farmer’s market. Just a few steps down at Pier 15 is the Exploratorium, an interactive museum with hands-on educational exhibits. A perfect outing on San Francisco’s cold, rainy days, activities abound for all age groups.

Options for student travel in San Francisco are endless! Talk to us about what interests your group and works within your budget. We’ve got the ins and outs of getting around the city plus the performance options that are available. We are hosting Forum Festivals around the city on nine spring dates in 2018. Don’t miss the chance to introduce your students to an amazing and beautiful city!

Read Great Cities to Explore with Students (Series #1) – Los Angeles.

Read Great Cities to Explore with Students (Series #3) – Outside and Beyond San Francisco Bay Area.

Great Cities to Explore with Students (Series #1) – Los Angeles


What’s not to love in L.A.?
  The weather is fabulous and there is no shortage of student-friendly activities!

Educational activities abound in and around Los Angeles!  Incorporate a cross-cultural or cross-discipline activity during your trip and get even more bang for your buck!

Cultural and musical events –Los Angeles is home to many options for the music student including the Walt Disney Concert Hall which hosts the L.A. Philharmonic among other performing groups, the Pantages Theatre and the Ahmanson Theatre which showcase touring groups of the latest Broadway musicals.  Further south is the Segerstrom Theatre in Costa Mesa which provides an outstanding venue for the Pacific Symphony, Pacific Chorale, Broadway musicals, and visiting artists.   Local or college theatrical productions can also be an economical, yet entertaining option.

Museums include the L.A. County Museum of Art, the Norton Simon Museum, the Pasadena Huntington Library (where Pinkie and Blue Boy reside), the Getty Center, the Autry Museum of the American West, and two Presidential Libraries.

Science centers are terrific cross-disciplinary options.  Check out the California Science Center (where the space shuttle Endeavour currently resides), the Long Beach Aquarium of the Pacific, the famous Griffiths Observatory, the Natural History Museum (love dinosaurs?  You’ll love it here.)

Movie History buffs?  This is the place!  Combine your interest in old architecture with movie madness.  Explore the famous footprints at Grauman’s Chinese Theatre in Hollywood.  Take a walking tour of Hollywood theatres or buildings used in famous movies.  Take a Starline bus tour of famous homes or spots.  Enjoy studio tours at Sony Studios, Warner Bros., or Paramount Pictures.

Theme Parks R Us!  Need it be said that the greater L.A. area hosts the most amazing theme parks?  Universal Studios Hollywood boasts a great dining & shopping district at Universal Citywalk plus a large, spotless park featuring The Wizarding World of Harry Potter.  Plan a full day to enjoy Knott’s Berry Farm’s quaint western charm & thrill rides or Disneyland Resort’s two iconic parks with America’s best-loved characters.  Further north, visit Six Flags Magic Mountain in Valencia for roller coasters galore.

Beaches – So many beaches, so little time!  A trip to L.A. wouldn’t be complete without a visit to one of its famous beaches.

  • At the end of Route 66, you’ll find the Santa Monica Pier and beaches! The Pier is a step back in time with a carnival-like atmosphere and fun.
  • The L.A. beach culture includes a stroll at Venice Beach and Boardwalk. Street musicians and entertainers flourish here.
  • South of L.A. are the pristine beaches of Orange County including Huntington Beach (Surf City) which features a beautiful pier. Also, don’t miss Newport Beach, Corona del Mar, Seal Beach, Crystal Cove State Park, and many, many more.

Points of Interests and historical landmarks – California history is fascinating and varied.  Learn about it by enjoying some of L.A.’s most popular sightseeing destinations.

Olvera Street – the oldest street in L.A. – think Old Mexico Marketplace.  Plan on enjoying some delicious food and cruising through some sweet, little shops.

Farmer’s Market – located in the Fairfax area, this is the original Farmer’s Market and is a great place to grab a bite and stroll along the food vendors.  Situated right next to The Grove, an upscale shopping area, it is a great place for a group to be able to cut loose a bit of on-your-own dining.

Central to California’s history are the 21 missions established by the Franciscan order on behalf of the Spanish king during the late 18th century and early 19th century.  Though controversial for the treatment of Native Americans, the establishment of the missions remains a unique staple of California history studied by all California elementary students.  The missions still stand dotting the California landscape and welcoming explorers and history buffs.

Colleges & universities tours – what a win/win for a student group!  Most (if not all) colleges and universities welcome student groups for campus tours.  The list is endless.  Consult us for specific suggestions that would cater to your group’s interests and itinerary.  Combining a tour with a clinic or educational workshop makes this an even more appealing activity for students, parents, and administrators!

Just a sample bite from the huge menu of options in Southern California, let us help you put together a customized trip that your students will never forget.  Email us directly at office@forummusicfestivals.com and let’s get the planning started!

Read Great Cities to Explore with Students (Series #2) – San Francisco.

Read Great Cities to Explore with Students (Series #3) – Outside and Beyond San Francisco Bay Area.

20 Facts about Forum Festivals

  1. We were founded by 3 music educators.
  2. Our original name was Forum Funtastic Festivals!
  3. We started out only offering Anaheim festivals.
  4. The scholarship program has been part of our operation since Year 1.
  5. Most of our performing halls are on college campuses or community theatres.
  6. We opened a San Francisco Bay Area festival in 2000.
  7. Charter bus transportation is always a value-added option.
  8. Tour and Travel opportunities are our specialty!
  9. Adjudicators are hired for their expertise, constructive feedback, and positive attitude.
  10. Forum Festivals was named for a theatre in Yorba Linda, California.
  11. Besides traditional bands, orchestras and choirs, we’ve also welcomed mariachi, traditional jazz (Dixie), hand bell ensembles, rock bands (okay, maybe only 1), dance teams, show choirs, marching bands, and more!
  12. You only pay for those who play!
  13. We offer packages with theme parks.
  14. We offer packages without theme parks.
  15. We believe in spoken and written adjudication.
  16. Music education and encouragement are foundational in our mission.
  17. Our awards ceremony is held at the performance venue.
  18. Judges’ Invitational is an annual competition for gold-rated ensembles.
  19. A flexible payment policy makes it easy to coordinate with your fundraising.
  20. Our new venture, Forum Educational Travel, offers student travel to out-of-California destinations.

Bigger Than Ourselves

I admit, I get a little woo-ey this time of the year.

As we wrap up and put the cherry on top of on our 2017 festival season, I am reminded of the many fine folks that you, our customer, encounter at festival. Just looking at the sheer numbers of students who share their music at festival reminds me of the potential impact that our staff has. Fact is, lots of people work at festivals or in our office who simply want to make a positive impact on you, your students, and music education.

In 1961, President John Kennedy was touring NASA when he came upon a janitor mopping the floor. The President asked the janitor what he did at NASA. The janitor replied, “Well, Mr. President, I’m helping put a man on the moon!”

So, that’s kind of how we feel – like that NASA janitor. We’re partnering with you to make an impact in your students’ musical education and, hopefully, in their lives. Without getting too mired in the details, we’re trying to focus on the bigger picture.

Thank you to an incredible team of adjudicators, announcers, festival managers, runners, front desk staffers, and a very dedicated team in the Forum office. But, I hope you also give yourself permission to recognize your importance to something that is bigger than all of us. You, the music teacher, are making a difference – right now – to an ideal, to a student, to a leader, and to a follower. Here’s a big salute to you for sharing your talents as you contribute to the big picture.

Becky

Let’s talk about clinics…

Clinics sound so diagnostic and medicinal, don’t they? (Reference: medical students walking around in white lab coats). But music clinics add another valuable tool for earnest music ensembles who want even more feedback and advice.

  1. Consider arranging a clinic before the festival.  Why not bring your best performance to the festival?  Before you leave home, arrange for a college clinician or a respected colleague in your district to come to your classroom and give your ensemble a few pointers.  You and your students can ask more questions, plan more time, and then work with the feedback as you approach your festival performance.
  2. Take advantage of Music Education conferences. Clinics and workshops at state and national music conferences offer dedicated content about all aspects of teaching music.  Practical tips, a Q&A session, rehearsal sessions, and camaraderie with other directors who walk your same path make these opportunities well-deserving of your notice.
  3. Let us help you arrange a clinic during your festival weekend. Mini-clinics offered by other festival companies usually only allot 5 minutes of face time for one of the judges to come onstage to speak to your group.  We don’t offer this at Forum, but we do have terrific resources for a longer, more expanded one-on-one time with a clinician.  Ask us about it – we’re happy to share our resources with you or discuss other options.
  4. Forum Select – let me introduce you! Forum Select began three years ago to provide an expanded post-performance clinic on selected Forum Festival dates. From the performance stage, the group is escorted to a separate room to work with a clinician for 20 to 30 minutes following the performance.  The added expense is minimal, but all reports have been very positive.    When you look at dates on our website, it will indicate whether that date has a Forum Select clinic available.  Email us at office@forummusicfestivals.com for more detail and dates.

Clinicians love to share their own passion – which happens to be teaching music!  Objectivity is a great leveler and teacher.  If you and your students are open and objective, you’ll likely find support for what you’ve been trying to teach your students all year.  Somehow, the same words coming out of someone else’s mouth is easier heard than those that have been coming out of yours.  I hope you’ll consider adding Forum Select to your festival next season.  We’re putting our best foot forward to help your students do the same!

Recruiting for Your Music Program – Part 3

Contributed by Don Gunderson

Jr. High/Middle School kids need to see the face of the High School director frequently. Visit, guest conduct on a concert, clinic the festival music. Invite the JH/MS director to guest conduct. Make it a “continuous” program where the students expected to “automatically” continue until graduation. It is a 6 year program.

The upper level students need to have some experiences the younger musicians don’t get.  Save some activities until HS.

Invite the  students onto the HS campus frequently throughout the year (Band Night at a FB game, pre-festival concert, combined concerts, etc.) . This is something the “academic” classes are unable to do in terms of recruiting.

Make the councilors aware of ALL the advantages that kids receive by being part of a quality music program. Collect data re: grade point averages, students in AP classes, quality colleges eager to recruit (and financially support) “band kids” and other distinguishing factors. Point to successful alumni of your program – and NOT just professional musicians, but others who carried their music experiences into other fields.

You must promote your own program. No one else will.

Read Recruiting for Your Music Program – Part 1.
Read Recruiting for Your Music Program – Part 2.

Recruiting for Your Music Program – Part 2

Contributed by Orrin Cross

In 1973 I came to a school with no music program, little District money and no parental support. We had some old instruments. I approached this problem by making the music students visible to everyone. I advertised that we would have a marching band and march at football games. The first year I had some students marching who didn’t play an instrument, using rag-a-tag old uniforms and musical instruments, many of which barely worked. I opened the band room doors before school, at lunch, and after school, even finding some old athletic lockers we put in the band room. This was the place for my students. It was home away from home – a safe haven and our “special place.” I ended up 35 in the marching band that first year. They received publicity in the local newspaper, acknowledgement by the student body, and support from parents and the school board. That was 38 years ago. Each year the program grew: adding a jazz band, symphonic band, wind ensemble, and many other ensembles. That program now has 3 concert type bands, two jazz bands, and a marching band of over 200. That band has played at the Macy’s Thanksgiving Parade, in London, and this year in Rome. Needless to say they have the full support of the community, school board, parents, and the school.

It is OK to start small, make it matter to the students, and watch it grow. It’s worth it.

Read Recruiting for Your Music Program – Part 1.
Read Recruiting for Your Music Program – Part 3.

Recruiting for Your Music Program – Part 1

Contributions by Dr. David Betancourt and Peter Fournier

Each year around this time, as we are neck deep in Festivals across the state, we realize that you also are neck deep – in festivals, performances, exams, and prepping for your next school year.  Recruitment is a vital part of your prep each year and programs falter and fail without proper investment in recruitment.  We thought it might be helpful to get some advice on recruiting for your music program from experienced music educators – the people who are adjudicating for you at our festivals. We’ve compiled these thoughts and will offer a short blog series over the next few weeks.

  • Collaborate and work with your sister schools and across the grades
    • Start in the fall with inviting the middle school band to attend a home football game at the local or home stadium. Late Oct./Nov. may be the best time for the high school to perform their field show in a special performance for them at half time. Prior to the start of the game or following the field show, the middle school band joins the high school playing the “Fight Song” and/or pep piece for the parents, administrators , etc
    • Take a few student leaders to the JHS and show the video of their performance, followed up later in December (before they start signing up for their HS courses) and have the high school students talk about the band camp, the field show, travel opportunities, performing while marching down Main St. at Disneyland, in parades, and often at various community festivals.
  • Organize concerts between elementary, middle school, and high schools in your district
    • Invite the middle school students to visit your campus by inviting them to perform at your pre-festival concert, spring concert, or host an ensemble or solo festival.
    • If your high school has an orientation assembly, make sure to take the Jazz Ensemble and small ensemble to talk to and play for all the incoming 8th graders.
  • Guest conduct each other’s bands (within your district)
  • Switch roles for a day (with admin permission)

Watch our blog for additional recruiting suggestions from additional outstanding music professionals.

Read Recruiting for Your Music Program – Part 2.
Read Recruiting for Your Music Program – Part 3.

My Musical Inspiration…

Not to get too mushy or maudlin, but I just returned from the CASMEC conference in San Jose and I’m currently overflowing with inspiration.  So, what could be inspiring about standing at a booth all day in the exhibit hall?  Plain and simple, it’s just you…the band, orchestra, and choir teacher.

“I’m just here to learn something I didn’t know before,” one longtime choral director shared with us.  After 30 years of teaching music, he hasn’t lost the desire to learn something new.

“Two of my students earned spots in All-State ensembles, but the district wouldn’t help with their expenses to get here.  So, I funded them myself on the “easy payment plan.”  And I’m their teacher – someone should care enough to come support them.”  This is from someone who clearly sees her career as a calling, not just a paycheck.

“I inherited a ‘winning’ program and my students are bent on winning.  But I’m concerned that this is what they think music is all about.  I’m more interested in teaching them about all aspects of music and challenging them, not just promoting trophy hunts.”

“I ask myself ‘what am I doing here?’-  I want to teach music that appreciates and speaks to my students’ culture.  Most of my students won’t go on to be music majors, but teaching music is about more than just music.” 

“My students never get a chance to leave our town.  I want to show them that there is a great big world out there and they should open their minds to it.”

After twenty-plus years, the stories never end. I’m touched by the thoughtful questions many of you ask of yourselves – how can I do this better?  How can I serve my students? Is it any wonder that we feel motivated to partner with the hardest working teachers on school campuses?

May I simply say – music matters!   And what you, a music teacher, do also matters.  It matters a great deal.

-Becky

Pardon me, I’m new at this. Where do I start?

Everyone has to start somewhere so pat yourself on the back for taking the first step in arranging a festival for your band, orchestra or choir!

We hear from newbie directors quite a bit who want to stick their toes in the “festival waters” and need a little extra hand-holding to get there.  And we’re happy to hold that hand!  How about some tips to get the ball rolling?

  1. Consult the school calendar – what dates are available?  Check on testing dates, prom or other important school activities, plus other school trips that may or may not be on the calendar.  (This means you have to talk to other “trip takers.”)
  2. Talk to administration. Make your case and find out what is needed for approval.  Make them be specific so you can take all the proper steps.
  3. Decide on the trip type. Are your students ready for an overnight trip or should your first venture be an all-in-one-day trip? Do you have parental support or a brilliant fundraising idea?  You know your students – are they ready and can they support an overnight trip?
  4. Know where you are headed. If this is an overnight trip, you should ask for a specific itinerary.  If this is a day trip, the financials are a little easier, but you will need to add your bus costs to the whole package. Make sure this is a trip that your students WANT to take.
  5. Talk to your students EARLY. Tell them (and boosters, parents, school administration) that you’d like to take the next step with your ensemble by taking them to a music festival with judges.  Point out that they will have the opportunity to perform in a new hall for a new audience.  And mention the chance this offers students to see and hear other student performances.  Be sure to lay out your musical expectations to your students!
  6. Get a handle on the financials. Find out all the costs – we can help with that.  And determine the due dates.   This will really help with your fundraising plans.   It’s always best to get some kind of early financial commitment from parents, so give them a schedule of due dates.  We strongly suggest that you ask for a modest deposit from parents.
  7. Book your bus. Does your district require that you book the bus from an approved list? Acquaint yourself with laws regarding how many hours a driver can be on duty. We can provide a bus quote, but keep us in the loop about your district requirements.
  8. Fundraising – You will likely need to plan some type of fundraising to make the trip happen. You’re better off to over-estimate your costs, just to prepare for the unforeseen.  There are countless numbers of ways to raise funds.  Brainstorm with your boosters or exchange ideas with your district colleagues.
  9. Deadlines are the name of the game! Make note of payment schedule and allow your students’ families plenty of time before that due date to get their money to you.  You can make decisions about the trip once you have an idea of who exactly is coming, i.e. instrumentation and seating charts, music selection, and rooming lists.
  10. Musical deadlines are also important.  Once you’ve selected your music, give your students musical deadlines to learn the music.  One director made a big chart creating a “race” to learn their music.  Peer pressure is a great musical motivator!
  11. Emphasize grades and enlist support from the other teachers. Using an enrichment opportunity such as performing at a festival can be motivation for teachers and students to encourage performing students to keep up those grades!
  12. Ask questions! Don’t be afraid to ask us questions along the way – we are here to help whether you’re doing a one-day package or custom overnight trip.

Please know that there’s a lot of support for you!  We work with so many directors who are bringing students to an adjudicated festival for the first time.  We’re happy to make this happen for young musicians.  And, there is nothing like a successful experience for your students.  Chances are … it will linger as a wonderful memory of their school days.

Taking Your Students to Festival

Playing music for yourself – there’s nothing like it! But, being part of a performing group is all about feedback – there is no substitute for an audience and its response to your music. The best directors seek opportunities for their fledgling musicians to perform to spectators – not to justify their worth as a director, but rather to better the group’s musical skills, self-confidence, and to hear other student musicians of similar age and ability. Taking a group of music students on the road is an effective way to build your program – lots of work, but oh, the rewards are well worth it. If you are contemplating bringing your group to a festival this season, consider a few tips.

Plan Ahead
Can’t say enough about it. You owe it to your students and their parents to prepare them financially, emotionally, and musically. Involve your parent group and administration in your plans early. Get the word out through newsletters, parent meetings, and good old-fashioned rumor to create some enthusiasm with your music families. Build a website about the trip or leave a detailed message on your office answering machine about your program’s events and the progress being made to put the trip together.

Just Exactly What Am I Getting Into?

Be realistic about your group. Don’t get caught up in an ego exercise by trying to impress parents, colleagues, or administration – if your students aren’t ready for a highly competitive festival, the results may make them feel badly about their abilities and your program. Perhaps your group is in a building year – they need to perform, but are inexperienced. Festival companies often have non-competitive categories that combine a performance showcase with adjudicator’s constructive comments and the chance to discover how the group stands in comparison to similar groups.

From “Hot Cross Buns” to Rachmaninoff, Will They Rise To The Occasion?
Choose appropriate literature …please. Some directors hold fast to the belief that the selection of difficult pieces will positively affect the scoring. The fact is…seeing your students struggle in performance frustrates you and them and does not impress the adjudicator. Learning how to discern your group’s ability and set appropriate goals for your group is what separates the novice from the master!

Deadlines Are Not The Enemy!
Music educators are the hardest working teachers on campus! One choral teacher spent every one of HIS lunch hours for months selling goodies to junior high kids to fund the kind of program that he wanted. Admirable? You bet. Necessary? Not really. You will drive yourself to distraction if you shoulder the entire fundraising effort alone. Delegate the fundraising to helpful booster members, if possible. Make it their mission to creatively raise funds, collect money, and do follow-up for the group. Millions of ideas abound for creative fundraisers- just keep the enthusiasm going with parents and students. Don’t be afraid to set target dates for collecting the funds so you build in ample time to identify the students who need extra time or financial help to get them to the festival.

Musical deadlines are vital. Involve your students in your musical goal-setting. Let them know that doing well matters to you and it should also matter to them. Breaking down the score into “small bites” makes it manageable to learn. After selecting three pieces for festival, one director designed a large chart listing all the student’s names vertically with the selected pieces listed in columns across the top. Dates were set for each student to learn each of the three pieces. Students who didn’t take the responsibility to learn the music were not allowed to go on the trip. Peer pressure is a great musical motivator. It does take some extra time from the director, private teacher, or section leader, but the results are well worth it.

Realize that transportation rules the world!
Order the buses as soon as you have a confirmed date. Understand the rules of the bus company – drivers require a certain number of hours “off” before they can drive you home again. For an overnight trip, don’t forget to budget for a driver’s room, if necessary. Consider heavy traffic, late students, bathroom breaks, and a reasonable warm-up period when planning the call time for your take-off. Always confirm your transportation several days before you will need it.

Festival Etiquette for Young Ladies and Gentlemen
Ensure that your students’ behavior will prompt a welcome back. Model courtesy and interest when hearing other groups. Teach them some basics about festival etiquette.

  • Never enter the auditorium during a performance.
  • Don’t talk during a performance.
  • Listen attentively. You want others to hear you – accord them the same consideration.
  • Remember – you are a representative for your school and your community – act like it!

A festival permits your students to better understand their progress and appropriate musical standards for their age. Evaluate the other performances back in the classroom, not loudly in front of all to hear.

We’ve all seen THOSE groups – running wildly through the facility, speaking loudly during performances, or ignoring other performances completely. All they know is “I’m not at school today.” All the other participants know is “We wish you were.”

After the Festival
Your experience doesn’t end when you get back home. It’s always best to listen to the adjudicator’s tapes before you play them for your group. While all festivals aim to hire the best, occasionally an adjudicator may comment on something that may not be appropriate to your situation. Don’t be afraid to edit.

Use common sense in assessing your group’s performance. Adjudicators hear many groups throughout their careers. Don’t take offense at suggestions or constructive criticism that are offered. Listen, think, and decide if the comment is a valid one, particularly if more than one judge makes the remark.

Should you compare your scores from one festival to another? Every adjudicator brings his or her own opinions and expertise to a festival. Keep in mind that the very best bands, orchestras, and choirs will perform differently from one rehearsal to the next. You can’t discount the variables in location, sound systems, student (and director) fatigue, and excitement.

Finally, the most important lesson you will teach your students about music – have fun! Once all the planning is in place, the details delegated, the chaperones briefed, the students practiced and good to go, all you have left to do is to relish the experience with your kids. Your visible enjoyment of the entire festival speaks volumes to your young musicians. And, after all, isn’t the pure pleasure of making music together what music education should be all about?

Using Your Forum Account Once You Are Registered

Our website offers many different resources for trip planning. Here are a few tips on how to use our website:

  • Make changes to your existing reservation
    • Log in using your username and password in the right orange box
    • Once logged in, click Manage My Account
    • From here you can update your Reservations, your Schools, and your Profile
  • Submit a payment
    • Log in using your username and password in the right orange box
    • Once logged in, click Submit a Payment
    • Fill in the required forms and the amount (please pull this amount from your separate invoice)
    • Enter your credit card information and click PAY
    • You will receive a confirmation from us when your payment is processed
  • Submit your rooming list for overnight trips
    • Log in using your username and password in the right orange box
    • Once logged in, click Manage My Account
    • Under My Reservations, your existing registrations will be listed
    • If your trip requires a rooming list and a hotel has been selected for your group, you will see a button “Rooming List” next to your reservation
    • Click this link and complete fields as necessary
    • Please note that this rooming list may be used as a working template and you can save and return later to submit changes
    • Your rooming list will be locked on your due date and you will need to contact Forum Music Festivals directly to make any additional changes
  • Download useful forms and get answers to your many questions
    • Our FAQ page has a ton of useful information to answer all of your pressing questions

How to Register for a Festival

Thank you for visiting Forum Music Festivals!

CREATE A PROFILE:

Create a new username/password for our website. Either create a new account or request a password reset (just look for the orange box on the right).

REGISTER FOR A FESTIVAL:

  • Log-on with your username and password and go to Festival Registrations.
  • Select your package options from One Day Park Package, Custom Overnight Package, Judges’ Invitational Competition-One Day, Judges’ Invitation Competition-Overnight Package.
  • Select the blue “New Registration” button.
  • Select your festival location.
  • Select your preferred Festival date and click “Next.”
  • Select your activities – choose from various theme parks or make a note of a custom request under Other.
  • If you have not signed in at this point you will be prompted to do so.
  • Insert your total number of students and chaperones (do not include directors in the chaperone count).
  • Would you like us to include meal vouchers at the theme park? Select the box if so.
  • Would you like us to provide a transportation quote or will you be handling your own transportation? Select your option and then click “Next.”
  • If you have registered before, your school should appear on the next page. Click “Edit” and review for up-to-date information.
  • If you have not registered before or need to add a new school click “Create New School.” Once your information is added, select the button next to the school you are registering and click “Next.”
  • Click “Create New Ensemble” and input the accurate information. Click “Create New Ensemble” for each individual ensemble.  Once all of your ensembles are listed, click “Review Registration.”
  • Review all information on this page. Select the box that you have read our FAQ page and agree to all terms. Include any information in the right orange box that will be helpful for us for scheduling.
  • Hit “Click to Register” or we will not receive your registration – IMPORTANT!
  • You will receive a confirmation page with a link to pay your registration fees or to request an invoice. An emailed and post mailed invoice and contract will be forwarded to you.

Five ways to kick-start your mojo!

Whew! Holidays are wonderful, but let’s face it – now the hard work begins: new students coming in, hanging on to seniors (at least mentally), competing with testing, AND preparing for concert and festival season. Here are five tips to help kick-start your own mojo:

  1. Tidy your space. Okay, don’t bail on me now. I admit, I’m an addict to organizational blogs and minimalist entreaties. (Implementing is a lot harder than reading about them). However, de-cluttering your headquarters, even a little bit, helps cast away the heavy “baggage” and moves you full steam ahead.
  2. Step out of the comfort zone. Maybe try out new material, plan new sight-reading exercises, or take a few minutes of fun team-building with your ensemble. Just mix it up a bit is all I’m saying here.
  3. Seek inspiration. Maybe a colleague in your district inspires you. Or maybe listen to your favorite symphonic work that always allows your spirit to soar. Or here’s a good excuse for some binge-watching TV – Amadeus, Mr. Holland’s Opus, Mozart in the JungleMusic of the Heart, Anchors Aweigh – (check out the Hollywood Bowl scene) – whatever inspired you to join this noble profession. So, here’s your permission to find the spot on the sofa and let your muse take over.
  4. Choose an easy start. Select an easy and quick piece for your students to learn. Let them feel victorious right out of the chute in January. Lots of time to add challenging work, and you know it’s coming, but start off the new semester with a big, fat, happy success story.
  5. Add a little self-care to the mix. You’re busy – we get it. But don’t forget to take care of yourself – mentally, emotionally, and physically. It will pay off for you AND for your students. Ideas: cloud-watching, meditation, give yourself a compliment, goof off guilt-free, pet your dog or any dog. You get the idea – easy peasy, but something to give yourself a break.

Happy Holidays from Forum!

Our staff at Forum Music Festivals extends our warmest wishes to you for a very happy holiday, whatever and wherever you are celebrating.   I hope you’ll take some well-deserved time to rest and relax.

We are also taking some time off between Christmas and New Year’s  to spend with family, enjoy way too much rich food, and to gear up for an amazing festival season in 2017.  However,  be assured that we are checking voicemail and emails regularly, so if any questions arise, don’t hesitate to contact us.  We’ll get back to you straight away!

Thank you for your continued support of our company.  And we appreciate all the great and thankless work you do for your students.  We recognize that music teachers are the hardest working teachers on any campus.  We are always honored to be part of your program.  We look forward to seeing you soon in 2017.

Happy Holidays!

Your friends at Forum Music Festivals

What Can An Adjudicated Festival Do For Your Students?

Justifying enrichment opportunities for music students can be a little daunting.   Daunting since the reasons for school festival performances are as numerous and diverse as the young student musicians we hope to serve.

  1. An adjudicated performance offers valuable feedback, just as running a race determines if physical training paid off.  Insightful adjudication goes a long way in uplifting and cultivating student performance potential.
  1. Watching other performances is vital to the music student. The brilliant performances or familiar mistakes of other student ensembles can identify needed steps forward for your own ensemble.
  1. Teamwork is not just for sports. By performing for an objective adjudicator, students learn to appreciate every member of the ensemble.  Working towards a group goal drives students to learn to cooperate, solve problems, and share a sense of achievement.
  1. Music study encourages engagement. An education in the arts can be a major factor for some students to stay in school.  It combines personal and social connections.  And it unites the academic with the artistic.
  1. An adjudicated festival should be a supportive environment. It’s hard to say where else students are going to find a scenario that endorses productive risk-taking and the acceptance of critical assessment.  Think about that.  That whole idea is an awesome life lesson.
  1. Fun! Possibly, the most important lesson that a director can teach – have fun!  The planning is complete, the fundraising’s done, the chaperones are briefed, and the ensembles rehearsed.  All that is left is to relish the experience with your kids.  Your clear delight of the festival experience speaks volumes to your student musicians.  And isn’t the pure pleasure of making music together what music education is all about?